What is retention period of various records?

(1) Category-I (e-Files/records to preserved permanently on which are of historical importance) – For 10 years, it will be kept in the Department’s sever and thereafter transferred to the server of the National Archives of India.

What is a records retention and disposal schedule?

A retention and disposition schedule is a plan of action that indicates the period of time you should retain your records. Records schedules allow you to dispose of records in a timely, systematic manner by setting retention and disposal guidelines based on administrative, legal, fiscal, or research needs.

What is retention schedule information?

A records retention schedule is a policy that defines how long data items must be kept and provides disposal guidelines for how data items should be discarded. Records retention schedules are often part of a data retention policy, an established protocol for retaining information based on business needs.

How do you implement a records retention schedule?

How to Implement a Records Retention Schedule

Set up a Universal Retention Schedule. An organization should plan a universal retention schedule for all its departments.
Determine Document Retention Periods.
Implement a Disposition Schedule.
Review and Update Periodically.
Time to Rollout.

What are the four records retention issues to address?

When tackling data retention, you need to address four related records retention issues: access, cost, risks and productivity. If you take a methodical look at each of these issues, you’ll soon realize why keeping everything forever isn’t a smart business decision.

Why is a records retention and disposal schedule necessary?

Retention and disposal schedules will help you: know what records you create and how long you need to keep them. ensure records are kept, maintained and accessible for the specified retention period. routinely and legally destroy and/or transfer records once the business need for those records ends.

How often should a retention schedule reviewed?

every five years
Organisations change over time, and for a retention schedule to remain of value it must be kept up to date. It is advisable to review schedules every five years to confirm that they are still relevant.

How long should a retention period be?

6 months to a year. (Because of the time limits in the various discrimination Acts, minimum retention periods for records relating to advertising of vacancies and job applications should be at least 6 months. A year may be more advisable as the time limits for bringing claims can be extended.